Privacy Policy

Introduction

Cloud Campus PTO ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our organization. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

Information We Collect

We may collect information about you in a variety of ways. The information we may collect through our website and organizational activities includes:

Personal Data: When you voluntarily provide it to us through contact forms, volunteer registration, donation processing, or email communications, we may collect personally identifiable information such as your name, email address, phone number, mailing address, and any other information you choose to provide. For donation processing, we may collect payment information, though this is processed through secure third-party payment processors and we do not store complete payment card information on our servers.

Usage Data: We may automatically collect certain information when you visit, use, or navigate our website. This information may include your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing our website. This information is primarily needed to maintain the security and operation of our website and for our internal analytics and reporting purposes.

How We Use Your Information

We use the information we collect or receive to:

• Respond to your inquiries and fulfill your requests for information
• Process donations and maintain donation records for tax purposes
• Coordinate volunteer activities and communicate with volunteers
• Send you newsletters, updates, and information about our programs and events
• Improve our website and organizational operations
• Monitor and analyze usage patterns and trends
• Comply with legal obligations and protect our legal rights

Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.

Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, and customer service. These third parties are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.

School District and Partners: As a parent organization associated with our school, we may share relevant information with school administrators and teachers for coordination purposes, always in compliance with applicable student privacy laws.

Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.

Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access and receive a copy of your personal information
• The right to correct or update your personal information
• The right to request deletion of your personal information
• The right to opt-out of receiving marketing communications from us
• The right to object to or restrict certain processing of your personal information

To exercise these rights, please contact us using the contact information provided below.

Cookies and Tracking Technologies

We may use cookies, web beacons, tracking pixels, and other tracking technologies on our website to help customize the website and improve your experience. When you access our website, your personal information is not collected through the use of tracking technology. Most browsers are set to accept cookies by default. You can remove or reject cookies, but be aware that such action could affect the availability and functionality of the website.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time in order to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.